By Marina Pantcheva
Do acknowledgements follow or precede the table of contents? What comes first – the appendix or the bibliography? And what is the difference between a bibliography and a list of references? In this article, you can read about the main components of a doctoral dissertation and their order.
A doctoral dissertation is a book, and books have a particular structure. Most of us are familiar with the basic book design: we know that the preface comes before the first chapter and the appendices are somewhere towards the end. But the ordering of some book components can be less obvious: Do acknowledgements follow or precede the table of contents? What comes first – the appendix or the bibliography? And what is the difference between a bibliography and a list of references? In this article, you can read about the main components of a doctoral dissertation and their order. Many of these principles apply to master theses and books in general.
A dissertation has three major divisions: the front matter, the body matter, and the back matter. Each of them contains several parts. These parts and their customary ordering are presented below. Click on the link for more information about each particular part.
The front matter
The front matter serves as a guide to the contents and the nature of the book. The pages in the front matter are assigned lowercase roman numerals (i, ii, iii, iv …). The front matter includes (in this order):
Half-title page (p. i)
This is the very first page of the book and also the first page that is counted. It carries nothing but the title. No subtitle, no author, no publisher. This is why it is often called “bastard title page”. The back (verso) of this page is blank.
Title page (p. iii)
The title page repeats the title. It carries also the subtitle and the full name(s) of the author(s) as they are printed on the cover. In addition, it has the university logo and a text about the academic degree, the place and time for the submission.
Science and Fiction in Norway
Mark Christian Nilsen
Dissertation submitted for the degree of Philosophiae Doctor (PhD)
Department of Culture and Literature
Copyright page (p. iv)
The verso (back) of the title page is where you find the copyright notice, the publisher, the ISSN number, etc. This may look like this:
|© 2014 by Mark Christian Nilsen. All rights reserved.|
Cover illustration: Inger Nilsen
Printed by Tromsprodukt AS, Tromsø, Norway
Your university might not have a standard for a copyright page. If this is the case, you could put here the names of your supervisor(s) and evaluation committee members instead.
On the dedication page the author names the person(s) for whom the book is written. It is for the author to decide whether to have a dedication or not. It is not necessary to identify the person(s) to whom the work is dedicated. Examples of a dedication are:
To my wonderful wife.
To Samuel Anderson, in memoriam.
To my father.
The epigraph is a short quotation or a poem, which usually serves to link the book to other, usually well-known, published works. The source of the quotation is given on the line following the epigraph and is usually aligned right, often preceded by a dash.
“Science without religion is lame; religion without science is blind.”
Table of Contents
The table of contents (often titled just Contents) is the first page on which the page number appears (v, vii or ix – depending on whether there is a dedication/epigraph). The table of contents should contain the title and beginning page number of everything that follows it: acknowledgements, book parts, chapters, sections, list of references, etc. If some chapter titles are too long, consider choosing alternative short titles to be used in the table of contents. Do not include the contents in the table of contents unless you want to make a joke.
List of Illustrations (optional)
The list of illustrations contains all illustrations in the dissertation and the page numbers where they can be found. If there are various kinds of illustrations, the list can be divided into parts, such as Figures, Maps, etc. The titles of the illustrations need not correspond exactly to the captions printed with the illustrations themselves; you can use shortened titles. The list of Illustrations is usually titled simply Illustrations, but appears as List of Illustrations in the table of contents.
List of Tables
A list of tables (usually titled just Tables but entered in the table of contents as List of Tables) contains all tables and their page numbers. The titles of the tables may be shortened if needed.
The abstract includes a concise description of the thesis – the problems discussed in it and their proposed solution. The abstract must focus on the result of the scientific investigation, rather than giving the background and methodology for the investigation. This is why people read the abstract: to find out what you have discovered. The abstract is a self-contained text and should not contain references. If this is needed, then you can include the whole reference in the abstract.
The abstract is best written towards the end of the dissertation writing process. Plan enough time for writing the abstract – a day or two perhaps; it is generally more difficult to write a short, concise text than a long text.
The abstract will be the most widely read and published part of your thesis: this is what the potential reader will first look at when deciding whether to spend more time on reading the entire dissertation.
In the acknowledgement you thank the people who have contributed to your doctoral degree by providing academic supervision, administrative support, food and shelter, friendship, etc.
First and foremost, you should thank your main supervisor, followed by the co-supervisor(s) and the people who have helped you shape your academic profile. It is a good idea to thank the administrative staff at the Faculty, who will have most likely helped you sort out some problems during your postgraduate studies. You can then continue with thanking your close colleagues, friends, spouse, kids, parents, and (optionally) God.
The acknowledgements are the only place in the dissertation where you may reveal personal information about yourself and your life. It is less formal than the rest of the dissertation and can include jokes, sentences in foreign language, etc. Keep in mind though that a lot of people who do not know you personally will read this part, so you should not be too personal and revealing.
It is a good idea to prepare a list of people to include in the acknowledgements before one has started writing them. You can begin with this list months before you submit your dissertation; stick a post-it note on your desk and add the names of people to thank as you remember them.
The acknowledgements of a dissertation are the only part that everyone will read (I believe that by the end of a defense event, everybody in the audience has read the acknowledgements in the dissertation copy before them). Make time to write it well and include all people you want to thank to.
Be aware that the acknowledgements of your dissertation can form the basis for the selection of your defense committee.
Note on Transliteration
Sometimes, the author may need to add a list of the transliterations used in the book. This is best done in the front matter and can include a table specifying the conversion of each symbol of the source alphabet into a symbol of the target alphabet.
List of abbreviations
The list of abbreviation contains all the abbreviations used in the body text of the dissertation, listed in an alphabetical order. If the list is less than a page, it can be places on the left-hand page next to the first page of text.
The body matter contains the main text of the dissertation. It is commonly divided into chapters, which are often (but not necessarily) of approximately the same length. Each chapter title should provide a reasonable clue to the contents of the chapter. Choose short title chapters; in case this is not possible, consider having shorter versions to be used in the Table of Contents and as running heads.
The first chapter in a dissertation is commonly labelled “Introduction” and serves to acquaint the reader with the topic of investigation, its importance for science, and the issues it raises. The Introduction often includes a literature overview, where the author provides short summaries of works relevant for the topic. The goal with this exercise is twofold: to show what is already known about the problem(s) dealt with in the dissertation, and to demonstrate that the doctoral candidate is familiar with the findings in his/her assumed field of expertise.
The middle chapters
The exact structure of the middle chapters may vary, depending on the scientific field. In the exact sciences, one normally uses the IMRAD format (Introduction – Methods, Results And Discussion). (The introduction part naturally belongs to the first chapter “Introduction”.) Dissertations in other fields may include one or more chapters on the theory and data.
In some dissertations, the middle chapters are journal articles where the doctoral candidate is a first author. This model has certain disadvantages. Firstly, the dissertation cannot be easily published as a book later on. Secondly, it might be tricky to write a common introduction/conclusion for all the different papers.
The final chapter of a dissertation is almost inevitably called “Conclusion”. It summarizes the conclusions of the scientific investigation, the solutions to the problems stated in the beginning, suggestions for future research, and practical implications of the findings. This chapter should be relatively short and preferably written in a way that it can stand alone. Avoid copy-pasting sentences from the Abstract and the Introduction.
Sections in a chapter
Long chapters can be divided into sections, which can be further divided into subsections and sub-subsections. When a chapter is divided in sections, there should be at least two of them. Just one section in a chapter is illogical and asymmetric — you should not have any sections at all in such case. The same applies to subsections and sub-subsections.
Numbering of sections
Numbering the sections and subsections in a chapter provides an easy way for cross-referencing. The most common numbering system is the multiple numeration system, where the number of each division is preceded by the number(s) of the higher division(s). For instance, the number 3.2 signifies Section 2 in Chapter 3; the number 5.4.2 signifies Subsection 2 in Section 4 in Chapter 5.
The contents of the back matter are generally supplementary and often non-essential. The back matter of a dissertation comprises the following parts:
The material found in the appendix is not essential to the dissertation, but can be helpful for the reader who seeks further information. Examples are: source texts, lists, survey questionnaires, and sometimes even charts and tables. The appendix should not be a repository of raw data that the author has not been able to work into the main text.
If there are two or more appendices, they are designated by letters: Appendix A, Appendix B, etc.
The notes section must be arranged by chapters, with chapter numbers and even chapter titles serving as section titles.
A reference list includes all sources cited in the work. A bibliography contains all sources the author has consulted, including sources that are not cited in the work: these can be background readings, relevant articles, etc.
No matter whether you have a Reference List or a Bibliography, make sure that all works cited in the text are included there. There is nothing worse than searching for a cited article in the back matter and not finding it there.
For more information on citing and referencing consult Harvard & Vancouver referencing style [coming soon].
This is an excerpt from my PhD dissertation – Efimova, L. (2009). Passion at work: blogging practices of knowledge workers. Enschede, Netherlands: Novay.
My journey towards this book started long ago, in my childhood. It was my mother who taught me to follow passions: to dream about things worth pursuing and then to go for them. Without this foundation I probably would not have dared to study an emergent technology which, at the point I started this work, still had a very unclear future, to use unconventional research methods, or to cross boundaries in order to get where I wanted to be.
However, passion alone is not enough. This work has been supported by the company I work at, Telematica Instituut, which is currently working on reinventing itself under a new name, Novay. Doing PhD research outside of conventional academic settings is a challenge, but it also provided opportunities to learn from working with others in multidisciplinary projects and to make choices that would not have been possible otherwise. In particular, I would like to thank Janine Swaak for coaching me through the early steps of learning how to be a researcher and being a role model in many other ways, and Marcel Bijlsma for shielding me from the project demands towards the end of the PhD, so I could have time and space necessary for converging.
While working on a PhD is a lonely endeavour, it is also not possible without others. My PhD work was supervised by Robert-Jan Simons and Robert de Hoog, who believed that eventually something valuable would emerge from fuzzy pictures presented in various drafts, who asked questions that forced me to define and defend my choices and guided me through the process of developing confidence as an academic. I am glad I could work together with Jonathan Grudin, who made my internship at Microsoft Research a great learning experience and shared insider knowledge about scientific communities I wanted to belong to. This dissertation has many traces of my collaborations with other researchers: thank you, Sebastian Fiedler, Aldo de Moor, Stephanie Hendrick, Carla Verwijs and Andrea Ben Lassoued for the inspiration, complementary expertise and the pleasure of getting things done. Anjo Anjewierden, this work would be much poorer without your ability to create tools that make blogging patterns tangible and your attention to detail. I am also grateful that I had support of colleagues back in the office: thank you, Edward Faber for being there for me to work out ideas and to get through the process at the toughest times, and Ruud Janssen for picking it up at the finishing stretch, inspiring comments and emotional support.
What appears as a single book is in reality a tapestry woven to include insights that come from an extended network. I could not have done it without bloggers who shared their ideas, commented on work-in-progress, volunteered their time to be interviewed or just were there as an audience to write for. I am glad that with many of you we could go beyond being “imaginary friends”, and I am thankful for many opportunities to share food, thoughts and fun. Taking the risk of choosing just a few names of many I want to name here, I would like to thank Ton Zijlstra and Elmine Wijnia for providing many opportunities to observe your learning trajectories from a close distance, Jack Vinson for the insights on the ever-changing KM blogger community and making me realise how long I blog every time I see photos of your boys, Nancy White for letting me see truly networked work from your house and eat berries from your garden, and Monica Pinheiro, for sharing ideas, uncertainties and Pastéis de Belém.
In addition to those who contributed their ideas to this work it was also enabled by the broad support network. Thank you, PhD researchers at Novay, in the blogosphere and on Twitter for making it less lonely, Andy Boyd for convincing me that the corporate world can wait, Marjan Grootveld and Olga Fernandes Steen for providing company during all those unscheduled breaks, Ardennen crew for sharing offline fun across countries and locations, and Hanneke Pieters, for creating friendship that does not need appointments. I would like to express my gratitude to my family and friends in Russia for being there for me and not asking too many questions about my dissertation, and to Roel, Esther, and the rest of the family here in the Netherlands, for making me feel at home far away from home.
Finally, this work would not be possible without the love and patience of Robert and Alexander, and their ability to sleep through the sound of a clicking keyboard in the middle of the night. I guess you will be very happy to have me back from this journey.